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FAQs

"I can’t tell you how many people have told me how good it makes them feel that our company would dedicate time and money to do something like this."

- Brian, Mckesson Medical Surgical
 
FAQs

"I can’t tell you how many people have told me how good it makes them feel that our company would dedicate time and money to do something like this."

- Brian, Mckesson Medical Surgical
 

Frequently Asked Questions

Our World Vision Kit Event Specialists are here to help you have a great event experience! There are common questions that are addressed below. Please read through them and if you cannot find what you are looking for, feel free to contact us
 


  • General Questions
  • What does the cost of each Kit include?
    All prices include the product, boxes for your completed Kits, shipping, and handling. All donations to World Vision are tax deductible.
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  • Are there other costs involved?
    There are a few other costs to consider when hosting an event – printed materials including the notecards, office supplies such as packing tape, box cutters, pens, etc. and any other costs that may be involved with the location where you are hosting your event.
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  • How do we pay for the Kits?
    After you’ve registered, an invoice will be emailed to you with your automated confirmation.
    • Cash and/or check donations: Mail your donation(s) to the address provided with a printed copy of your invoice.
    • Credit card donations: Request an online donation link from your World Vision Kit Event Specialist.
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  • How can I fundraise for my event?
    • Cash and/ or check donations: You will find a donation form for each Kit here. Have each person that would like a tax deductible receipt fill out a donation form, include it with their donation(s) and turn it in to the event host/ coordinator. Once all of the donations are received, you will send in all of the forms and donations along with the invoice provided during the registration process.
    • Online donation page: Your Event Specialist can provide a link to set-up your online donation page for your event. Each person that donates online will automatically be emailed a tax deductible receipt.
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  • How far in advance do I need to register?
    Please register your event at least three weeks in advance of your assembly date so we have adequate time to coordinate the product order with our vendor. Kit contents will be shipped directly to the location you indicate, arriving an estimated two to three business days before your event.
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  • How long does an average kit assembly event take?
    This depends on a number of variables, but the time of the kit build can be tailored to your specific event program. If you have 45 minutes or even a couple of hours, a kit assembly event is a great hands-on activity to help those in need. Your Event Specialist can help provide ideas to meet the desired length of time.

    Some of the variables include:
    • Number of kits
    • Number of participants
    • Number of assembly lines
    • Length of program before Kit assembly
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  • How many Kits can a group assemble?
    Assembly of one Kit is around 3-5 minutes and largely depends on the amount of time each participant takes to write and/or decorate their notes. We suggest that each participant assemble around 5 Kits each for the best experience. We understand that this depends on budget and other factors, so your Event Specialist can coach you on how to meet your event goals.
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  • How long does it take to set up?
    The amount of Kits you order will dictate how long set-up will be and how many volunteers you will need. For example: 50-100 Kit event, we suggest 1-1.5 hours with 2-3 volunteers and for a 500 Kit event we would suggest 2-2.5 hours with 6-8 volunteers. Your Event Specialist can coach you on the specifics of your event.
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  • How are the Kits distributed?
    • International
    • Once the International Hygiene Kits and/ or Promise Packs are assembled and packed for shipping, your Event Specialist will schedule a pick-up at the event location. The Kits are sent to World Vision’s distribution center in Pittsburgh, where they are prepared for international shipping; they are then transported to a port and shipped overseas. After clearing customs, the Kits are trucked to World Vision offices and distributed in country. The entire process takes anywhere from three to six months.
    • U.S.
    • Your group can decide to keep the Hygiene Kits, SchoolTools backpacks or Women’s Hope Kits and organize a distribution with a local school, shelter or other organization. Or, your Event Specialist will arrange a pick-up and you can send them back to World Vision to distribute them to schools/ communities in need.
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  • Can I choose where the Kits will be distributed?
    • International
    • When your group assembles 500 or more Promise Packs or 700 or more International Hygiene Kits, you may choose to designate your kits to a specific country or community. Your Event Specialist will let you know if your desired recipient country is able to receive the shipment. 
    • U.S.
    • If you choose to keep your Hygiene Kits, SchoolTools backpacks or Women’s Hope Kits you can decide where to distribute them. Many groups look for Title 1 schools to distribute SchoolTools backpacks, local homeless shelters for Hygiene Kits or safe house shelters for Women’s Hope Kits.
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  • Which Kit is right for my group?
    Our Kits are designed to meet international and U.S. needs. Based on your group, you will choose to assemble International Hygiene Kits or Promise Packs for an international response and Hygiene Kits, SchoolTools or Women’s Hope Kits to make an impact in the U.S. or in your own community. As the event host/ coordinator you will have the best insight for what will appeal most to your group and the type of impact they would like to make.
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  • What are the responsibilities of an event host / coordinator?
    This person will be the point of contact with the World Vision Event Specialist and will be responsible for all event details. The Event Specialist will coach them throughout the entire process to ensure a great event. For an overview of responsibilities, click here.
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  • How are my Kit products delivered?
    Your Kit product will be sent in bulk boxes on pallet(s) delivered by a large truck. Depending on the amount of Kits you order, this will be a minimum of one pallet and can go up from there. Your Event Specialist will be able to give you an estimated amount of pallet(s) you should expect to receive once you register for your event.
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  • Do I have to be onsite to accept the product delivery?
    Yes. You, or another designated person will need to be at your delivery site to accept the pallet(s). It is important that inventory be taken soon after delivery so your Event Specialist can request any missing or damaged items with our vendor. Your Event Specialist will be able to provide you with shipment details closer to your delivery date.
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  • How many people do I need to receive the product delivery?
    Depending on the amount of pallet(s) you are to receive, we recommend you have at least 2-3 people per 50-200 kits and 4-5 people for 250 kits or more. The truck company is instructed to have a lift gate and pallet jack, but may or may not transport into your specific storage/ event location.
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  • How much space do I need to store my Kits?
    A pallet of approximately 100 Kits is pictured here, so you will want to be able to store the product in a secure place. Your delivery will occur at least 3 business days prior to your event, so you will want to make sure you have a location that can accommodate the product for that amount of time.
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  • How are the Kits picked up after my event?
    Depending on how many Kits you’ve assembled, a loose box pick-up or a boxes stacked on a pallet(s) pick-up will be scheduled with our vendor by your Event Specialist. The pick-up can only be scheduled Monday-Friday, so you will want to have space to accommodate the completed Kits. The pick-up is included in your product cost and boxes for the completed Kits will be provided with your product delivery.

    If you are distributing your Kits, you will want to coordinate directly with the designated organization to pick-up the completed Kits or make arrangements to deliver them.
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  • Can I gather products and donate these back to World Vision on my own?
    World Vision Kits have standard products that we utilize for Kit events and it is important that each recipient receives the same type of item, especially when a group of people are receiving the Kits at the same time. The group is free to personalize their note of encouragement, but we ask that they use the items that are purchased through our vendor.
    However, if you have a product donation for our U.S. work, please visit our U.S. Programs website to locate the closest storehouse to you.
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  • What if I'm not in the United States? Can I still host an event?
    Our Kit program is not able to facilitate events if a group is located outside of the 50 U.S. states. For more information about our international work, please visit the World Vision website.
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